If a business decides to utilize a virtual data room, there are two primary elements of the platform it requires: secure storage for its files/documents and accessibility for team members. Based on the industry and project and the number of users, and their duration of the project, there are a variety of pricing options for the VDR including per-page pricing, per-user pricing storage-size pricing, or a flat monthly cost.

Many vendors charge based on the number of gigabytes. This pricing structure is great for projects that have relatively small text files, however it could be costly for businesses that exchange large audio and video files.

The price of a VDR also depends on the level of administrative access that is granted to the system. Some providers permit unlimited admins, which makes the platform more expensive. However this feature speeds up workflows and speeds up due diligence.

Integration with other platforms, like Slack or Microsoft Office (for instance) can enhance the user experience and functionality. These functions are usually more expensive than those that don’t integrate.

The length of the project can determine the cost of the virtual data room since a vendor usually offers an agreed price for a period of time and then charges month-to-month following that. Some vendors, such as DealRoom offers discounts for M&A transactions, and will also provide board room the option of rescinding the contract after the transaction is completed. This option is more beneficial for businesses that are not certain how long the project will last.